InvoiceCow

Free tool · UPS

UPS commercial invoice

The fields of the UPS Invoice form, under UPS's own labels. Download PDF, Word or Excel. Free, and no account.

Checked on October 23, 2026

From
Ship To
Sold To
Shipment

Only on the UPS form

Lines

Describe each item: what it is, what it is made of and what it is for. The HS code and the country of origin are the ones the goods have, not the ones of the shipper.

InvoiceCow does not store what you type. The file is made once and sent to your browser.

Fields by carrier

The fields of the UPS form

Each carrier names the same facts in its own words. This table shows the words on each form, read on the carrier’s own document. The generator above uses them when you pick a carrier page.

Field UPS
Invoice number Invoice Number (Reference 1)
Tracking or waybill number Waybill Number
Purchase order number Purchase Order Number (Reference 2)
Incoterm Terms of Sale (Incoterm)
Terms of sale and payment —
Reason for export Reason for Export
Number of packages Total Number of Packages
Gross weight Total Weight
Exporter From
Consignee Ship To
Sold to / importer (if not the consignee) Sold To
Tax ID Tax ID/VAT No.
Contact Contact Name
Phone Phone
Description of goods Description of Goods/Part Number
HS code Harmonized Code
Country of origin C/O
Quantity Units
Unit U/M
Net weight —
Unit value Unit Value
Total value Total Value
Freight Freight
Insurance Insurance
Invoice total Total Invoice amount
Name, title and signature Shipper's Signature / Title
Only on the UPS form Shipment ID

What the UPS form asks for

We read UPS's own blank Invoice form and its guide to the form. The table above lists every field of the form and its label. The generator uses the same labels: "From", "Ship To", "Sold To", "Waybill Number", "Terms of Sale (Incoterm)" and the rest.

How many copies

UPS's guide says: "Three signed copies – one original and two copies – are required and should be included with your shipment." Print the PDF three times and sign each copy.

What UPS says about each field

  • Waybill Number: the tracking number on your label. With more than one package, UPS asks for "the lead or first tracking number".
  • Reason for Export: UPS calls it "particularly important", for example a sale, a gift or an item for repair.
  • Description of Goods: "WHAT IT IS • WHAT MATERIALS IT’S MADE OF • WHAT THE ITEM IS USED FOR".
  • C/O: "the country where the goods were manufactured or assembled NOT the country they are being shipped from".
  • Total Weight: "the shipment weight including packaging".

The UPS form also has a "Discount/Rebate" line between the line total and the sub-total. This tool has no discount line: enter the discounted unit value instead.

For the fields of other carriers, see the commercial invoice page.

InvoiceCow is not affiliated with UPS. UPS is a trademark of its owner.

Sources

  1. UPS: Invoice (blank form)

    “Invoice Number (Reference 1)”

    Read on October 23, 2026

  2. UPS: Everything you need to know about completing a commercial invoice

    “Three signed copies – one original and two copies – are required and should be included with your shipment.”

    Read on October 23, 2026

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InvoiceCow is made by the AccountingYear team.